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Google Apps vs Office 365

Productivity tools enable business to do many tasks; these include manage their emails, create spreadsheets, edit documents and more. By moving your suite of tools over to the cloud, your IT department will not have to manage software upgrades and security patches as it will be in a secure location.


With more and more businesses making the move over to the cloud for their productivity solutions, we take a look at the two main players and what they can offer your business.




While Office 365 offers a total of seven plans ranging from Office 365 Business to Office 365 Enterprise E5, Google Apps only has two plans, which essentially differ only in the level of storage they offer.


Many businesses tend to favour Office 365 because of its familiar user interface. However, more and more people are becoming familiar with Google’s simple, easy-to-learn interface which includes apps such Gmail and Google Calendar.




Google Apps includes apps such as a word processor, calendar, spreadsheet, email and an app for making professional presentations.


Office 365 has a more extensive offering than Google Apps and includes all of the above as well as other applications such as database management apps like Access.




Google Apps generally costs less than Office 365, but this is reflected in the range of apps offered. Some businesses may find that they don’t need the extensive package of apps included in Office 365 and subsequently opt for productivity solutions provided by Google.




Office 365 offers 1TB of storage per user even on their basic package, whereas Google only offers 30GB per user. Google’s more expensive package offers 1TB of storage if you have fewer than five users but unlimited storage if you have more.




Office 365 will sync and upload any changes you’ve made to your files, calendars, contacts and emails whenever your devices are connected to the Internet. This makes sharing files with colleagues very easy, especially when Microsoft’s OneDrive allows you to access your documents from any of your devices.


Google Drive is much like Microsoft’s OneDrive in that it stores all of your files in the cloud so you can access them from any device. Any updates you make to files on one device are automatically uploaded to your other devices.




Both Office 365 and Google Apps offer their users high levels of security. While Office 365 offers enterprise-grade security, Google Apps has a layer of security with two factor authentication (depending on the plan, Microsoft offer this too), reducing the risk of unauthorised users gaining access to your accounts, as well as SSL encrypted browser sessions.


What’s the main difference between the two?


Office 365 can actually be installed on computers, whereas Google Apps cannot. This means you can only work offline with Google Apps when using certain programmes (Sheets, Slides and Docs). With Office 365, however, you can use all programmes offline and they will update on your other devices once you regain an Internet connection.


Many businesses find it useful to deploy a combination of both Office 365 and Google Apps. Each business is different, so you must find a productivity solution that suits yours, not just the one that costs the least. Understanding how your business works and how it uses IT will play a key part in the decision-making process.


Control Esc’s specialists are always on hand to help you choose the right plan for your business.